Privacy and Cookies Policy

Privacy Notice

This privacy notice tells you what to expect us to do with your personal information.

Who we are

We are a web design company and our website address is: https://www.epsilis.co.uk. For more information please see our about us page.

What personal data we collect and why we collect it

Automatically collected: When you visit and browse our website some data is automatically collected in logs to provide visitor statistics and some cookies may be set to remember useful information as you browse through our website.

Contact forms: We may from time to time use a contact form to help you get in touch with us. When you complete a contact form on our website the personal information you provide is collected for the purpose of dealing with your enquiry. Typically the form collects your Name, Company, Address (optional), Telephone Number and Email Address as provided by yourself plus your IP address plus date and time you completed the form.

When you speak to us by telephone or email, you may give us personal information about yourself.

To provide our website design and related support services: We use basic contact data to deal with your enquiry, service your requirements and deal with associated billing and accounting requirements.

To provide domain, website hosting and email services: Basic contact data (eg name, company, telephone and email address) may be kept as necessary within domain and hosting suppliers systems to support web domain, website hosting and email services.  Currently we use www.20i.com or www.siteground.co.uk for website hosting, domains and email services and mainly your details are recorded on each service (rather than ours) to reflect your interest and ownership of the domain/website/email account.

We do not keep customer, marketing or prospecting databases. We do not prospect for new clients but we may from time to time contact existing customers only with information relevant to them such as changes in Google or GDPR.

Lawful bases

Our lawful bases for collecting or using personal information to provide services are:

  • Consent

Where we get personal information from

  • From you directly

Who we share your data with

We do not share data with any other parties.

The exception to this is when providing domain, website hosting and email services as outlined above under: What personal data we collect and why we collect it.

How long we retain your data

We retain data as long as is required to provide ongoing services to existing customers and at least 6 years to meet accounting requirements.

Your data protection rights

Under data protection law, you have rights including:

  • Your right of access – You have the right to ask us for copies of your personal data.
  • Your right to rectification – You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
  • Your right to erasure – You have the right to ask us to erase your personal data in certain circumstances.
  • Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal data in certain circumstances.
  • Your right to object to processing – You have the right to object to the processing of your personal data in certain circumstances.
  • Your right to data portability – You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.
  • Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent.

You don’t usually need to pay a fee to exercise your rights. If you make a request, we have one calendar month to respond to you.

To make a data protection rights request our customers may submit enquiries regarding their personal data protection and privacy to Joseph Tirelli on joseph@epsilis.co.uk

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address: 

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint

Cookies Notice

What are Cookies?

A cookie is simply a technology for remembering something about you. A cookie is a small file saved on your hard drive.

Without cookies, a website loses its memory of you every time you visit a new page. Once you visit a new page, it doesn’t remember who you are.

Without any cookie memory, a website can’t be helpful and make your visit more personal. It can’t let you log in, because it forgets who you are. It can’t let you buy anything, because it forgets what you’re buying. But it also means it can’t track you. Some websites use cookies to target ads at you and some share their cookies, so that ads on one website know what you liked on another – we do not use cookies in this way.

Controlling and blocking cookies 

You can set your browser to notify you when you receive a cookie. This enables you to decide if you want to accept it or not. For more information, including how to control and disable cookies, please visit www.cookiesandyou.com or www.allaboutcookies.org.

We do not store unencrypted personally identifiable information in the cookies.

How we use Cookies

Cookie Law Compliance: This cookie is placed if you click the Allow button in the cookie message. It tells us you have given your consent to the use of cookies on our site and stops this message from displaying.

Analytics: We use Google Analytics to recognise and count the number of visitors and to see how visitors move around our site. This helps us to improve the way our website works, for example by making sure users are finding what they need easily. For more information see how Google Analytics uses cookies.

YouTube: If we embed YouTube video on our site and you watch that video then YouTube by default sets a tracking cookie for their marketing purposes. For more information see how to manage YouTube cookies.

Last Updated

This privacy and cookie policy was last updated July 2026