Epsilis Terms and Conditions

1. Introduction

These Terms and Conditions form the principles under which Epsilis (a trading style of JT Marketing PR Limited) conducts business with its clients.

While we have tried to make these Terms and Conditions easy to read and understand, it is important that you let us know if you find any part difficult to understand or to accommodate so that we can improve future revisions of this document.

We refer to ourselves, Epsilis, throughout this document variously as Epsilis or “we” or “our”. We refer to you, our client, throughout this document as “you” or “your”. The normal conventions of English capitalisation and grammar apply to these definitions throughout the document.

We refer to both parties by the use of normal English such as “both of us”. We will do business with you on the understanding that both of us will abide by the latest revision of these Terms and Conditions prevailing on the day that your order is accepted or at your choice any later revision of Terms and Conditions issued by Epsilis.

If you choose to use a later revision of these terms and conditions then you will be bound by all the conditions prevailing in that later revision.

2. Conduct

Epsilis expects to conduct business with you in a professional manner, and believes that maintaining a good relationship with you is one of our highest priorities. Both of us will act in good faith at all times when dealing with each other.

3. Confidentiality

We will both keep details of our business confidential, with the following exceptions:

Either of us may refer to the existence of our commercial relationship with the other for self-promotion purposes unless we have both previously agreed not to in writing.

This referral is limited to statements of the existence of this commercial relationship and broad outline the scope of the agreement. It may include the use of any generally available logos and trademarks (with acknowledgements) and links to Internet websites. Epsilis will be entitled to have a link including the words “Websites by www.epsilis.co.uk” or similar and software product logos visible on deliverables.

Where appropriate, we may agree to the terms of an additional Confidentiality Agreement (also known as a Non-Disclosure Agreement). These Terms and Conditions will take precedence over any additional agreement concerning the specific prior terms in this section.

4. Quotes, Pricing and Orders

Before we proceed with any work for you, it is necessary that we jointly agree on the general scope and boundaries of work that we will be expected to undertake for you.

We will produce a quotation of our understanding of your requirements, including our charges. These charges will be fixed, provided the general scope and boundaries of the work do not change. We reserve the right to charge additional fees for any work carried out over and above those quoted. There may be additional charges for outside costs that may be incurred (for example: software licences, travel, stock imagery, delivery or couriers).

All quotes are valid for one month from the date of issue.

All prices that we quote are in UK pounds sterling (£). These will be invoiced at the prevailing rates on the date of invoicing.

All invoices are due for payment on the date shown on the invoice.

Payment for bespoke services (such as development of a website) will be in 2 instalments. The first instalment of 50% of the agreed price is due when the order is made. The balance is due on completion of the specified work. If we are not able to complete the work within 6 months due to your actions or due to you not providing us with the information we need to complete the project, we will charge you for the work we have done.

Payment for ongoing services (such as hosting) is due in advance and there will normally be a fixed contract term (commonly 12 months). We reserve the right to change the pricing of services at any time. You will be charged for ongoing existing services at the original rate until the end of the current term for that service.

5. Methods of Instruction

All orders must be in writing and accompanied by any additional instructions that you require us to follow. We cannot be responsible for ensuring that your own processes and procedures are adhered to unless you clearly state what those are at time of each order.

Only after we have confirmed in writing the acceptance of your order should you consider us to have agreed to any additional instructions you may have specified.

We may ask you to confirm each of your requirements in writing until we are satisfied that we have an understanding of your ongoing needs and how your organisation operates.

Once we have been dealing with you for some time we will generally take instructions from you by any of the following methods:

• Electronic Mail (Email)
• Telephone
• Written Request

If you do not wish us to accept instructions by any of these methods, or would prefer a different method of issuing instructions then please let us know.

We may ask you to confirm complex or costly requirements in writing for our joint protection.

6. Copyrights, Ownership and Intellectual Property Rights

We accept material for publication from you on the basis that you are responsible for ensuring it is free from defamatory material and does not infringe copyright or any third-party rights, and that you will indemnify us accordingly.

Epsilis retains all rights concerning the ownership of copyrights, trademarks and all other intellectual property rights to the results of any work that we carry out for you unless agreed otherwise in writing.

7. Timings

Any timings, estimates, targets or deadlines for provisions of deliverables and services agreed by Epsilis are business estimates only and shall not be the essence of the contract.

8. Limitation of Liability

Except in respect of death or personal accident caused by our negligence our liability shall in no event exceed the sum paid by you for services and deliverables supplied as part of the contract.

9. Warranty

If you are not happy with our approach or our work, we will discuss your concerns with you and do everything we reasonably can to try to make good the work to your satisfaction.

10. Passwords and Access to Systems

Passwords are often the weakest link in any system security. You are responsible for the security of your passwords. You should ensure your passwords are strong and are kept secret.

If your access to systems is compromised by the disclosure of your access mechanism or any similar circumstance that allows unauthorised access to these facilities, you will be liable for all costs incurred by the use of these facilities until you have informed us by a reliable means. You will not be liable for costs incurred by unauthorised access once we have received your notification and we will disable your access to the system as soon as practical and review with you the issuing of new access mechanisms.

11. Third Party Hosting Services

We provide standard hosting services as a reseller for a third-party organisation. Both of us must agree to abide by the relevant Terms and Conditions of the appropriate third-party service provider and their Terms and Conditions will take precedence.

They may publish from time to time a set of Service Level Statements (“SLS”) defining the functionality and standards of service supplied.

They may publish from time to time a set of Acceptable Use Policies (“AUP”) for services supplied. These AUPs are intended to reflect the prevailing attitude of the industry in general and will change on a regular basis to take account of new developments and trends.

You must adhere to the conditions detailed in the appropriate AUP for any of the services you are using, and it is your duty to ensure that you (and anyone else who uses the services supplied) is aware of this condition and the contents of the AUPs.

Where no AUP is available for a supplied service, you must ensure that your use of that service is within legally acceptable bounds. Once an AUP is published for a supplied service, you will be responsible for making any alterations in the way you use that service immediately.

12. Alterations to Services

At your request we will alter your existing service during its current term, at the then current price.

Where we are providing a service that involves another party providing a substantial part of that service we reserve the right to pass on any cancellation or amendment costs we may incur as a result of your choosing to alter the terms of your service with us.

13. Cancellation or Non-Completion of Services

Where you instruct us to undertake any service, you will be responsible for our costs in providing the service whether or not it proceeds to its conclusion.

We must receive your request to cancel a service at least one month prior to the end of the existing term for that service.

If you choose to cancel a service before the end of the term for that service you may incur a cancellation charge. We reserve the right to waive any cancellation charges solely at our discretion. The possible waiver of any charges does not imply any commitment by us to do so at any other time.

The cancellation charges for the early termination of a service will be proportional to the length of the remaining term. These charges will be calculated based on the loss of revenue for us, but will never exceed the outstanding charges for that term.

If you fail to pay any sum agreed to Epsilis when it is due, then in addition to any other rights and remedies available in law Epsilis may: suspend or cancel the service or any other contract between you and Epsilis and charge you for all additional costs resulting from such cancellation or suspension and any subsequent resumption of performance.

14. Notices

Notices under the Contract must be served in writing and may be served by first class pre-paid post. Notices shall be deemed to have been received the day after posting.

15. Disclaimer

Whilst every effort has been made to be helpful and accurate within the pages of this website please note these pages contain general information only.

So for our protection some legalese:

Nothing in these pages constitutes advice in the legal sense therefore Epsilis makes no warranties, representations or undertakings about:

• any of the content of this web site (including, without limitation, any as to the quality, accuracy, completeness or fitness for any particular purpose of such content);
• or any content of any other web site referred to or accessed by hypertext link through this web site (“3rd party site”).

Epsilis does not endorse or approve the content of any 3rd party site, nor will Epsilis have any liability in connection with any of them (including, but not limited to, liability arising out of any allegation that the content of any 3rd party site infringes any law or the rights of any person or entity).

16. Governing Law

If any part of these Terms and Conditions is found to be unlawful it shall not affect the validity or enforceability of the remainder of these conditions.

This contract is and shall be deemed to have been made in England and shall in all respects be governed by English Law.

Updated 1 July 2026